Tutorial: How to Assign Prizes Manually

Has the entry period of your promotion ended and do you know who the winners are? Then it’s time to assign the prizes manually!

Easypromos offers you a comprehensive tool to help you assign the prizes in a promotion or a contest manually. This way of assigning the prizes can be used for example to:

  • Assign the prize to the most voted user.
  • Assign the prize to a user that has been selected before a notary public.
  • Assign the prize according to the decision of a jury.
  • Assign the prize to the user(s) that fulfill certain participation criteria.

 

In this tutorial you will learn about the entire process and features to:

A. Assign one or more prizes manually.
B. Assign manual prizes as a bulk action filtering the users by participation criteria.

Note: This tool is available for all promotions created with Basic, Premium and White Label versions of the platform. In the Basic version you can create only one type of prize but the quantity you need. To be able to create more types of prizes, you need to have an active Basic subscription ($29/month or $290/year).

 

A. Assign one or more prizes manually.

It’s time to assign the prizes manually to the winners and as you already selected “By manual assignment” when creating the prizes, you just need to follow some simple steps to carry out this action successfully:

Note: If you want to assign prizes manually but upon creating the prize you didn’t select this option, you can delete the prize and create a new one and selecting “By manual assignment” when selecting the type of the prize. Check out this tutorial that will guide you in all the steps to create your prize.

 

1. Accessing the winners tool

From the main management page of the promotion, you should click the section “Winners” in the menu on the left:

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The winners management page will open which is where you can assign each prize to the winners of the promotion, see the prizes that are pending to be assigned and the prizes that have already been assigned, edit the prizes, publish or unpublish the winners, etc.

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2. Assigning the prizes

To assign the prizes, when you’re on the winners management page as explained earlier, click the button “Assign”.

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A blank field will be displayed where you can search for the user’s name and select it.

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When the user has been selected, the name of the winner will automatically show in the middle part of the page, which means that the prize has been assigned correctly to that participant. In case you have more than one winner, don’t leave this page. Repeat the action by typing the name of the following winner and so on until you have assigned all the prizes.

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Note: If you select the wrong participant, you can delete him or her by clicking the red cross next to the name. You can also go to the Facebook profile of the winners by clicking on their names (given they have used Facebook login).


3. Publishing the winners

The last step is to publish the winners on the prizes page and disseminate the result to the participants and your community.

  • If the winners are not published yet, click “Publish now” to display their names on the prizes page. The box will then turn green and you will see the direct URL to the prizes page to share through your channels.Assign_prizes_manually_1.jpg
  • If you want to edit the prizes page before or after announcing the winners to review how it looks or change some text, you can click on the link: “Edit winners page” in the box.

 

To finish, share the result of the sweepstakes with all your followers and contact the winners.


B. Assign manual prizes as a bulk action filtering the users by participation criteria.

If the mechanics of your sweepstakes or contest is to select many winners, you can use the bulk action to assign prizes manually by using the different tools of the “View entries” section of the main management page of the promotion.

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To assign prizes manually by using a bulk action, you should follow these steps:


1. Search, filter and arrange the participants

Among all the management tools that we find in the “View entries” section, we have the tool to search, filter and arrange the entries which allows you to generate filters and advanced segments to obtain a list of participants that fulfill all the requirements to be winners. Select the filters according to the participation criteria of your promotion and you will obtain a list of the users that should win a prize.

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Below we give you some ideas for filters that you can apply to the participants of your promotion:

  • Example 1: Filter the users that have obtained at least 20 votes and limit the list to the 5 most voted. The prize can be assigned manually to those 5 users.
  • Example 2: You can use the star to mark the users that you want to award a prize and use the filter “Marked” to easily assign the prizes to the selected users.
Note: To know how to apply the most common filters and to know more about the tool to search, filter and arrange, see this tutorial.

 

2. Select the action to carry out and assign using bulk action

Once you have the list of the winners, click on the “-- Select an action to be applied to the selected users--” that you will find in the middle top part of the screen, and select the option “Assign prize manually”.

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Then click the button “Apply” and in the next window to show up, you choose the prize that you want to assign to this segment of users.

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Last, click the “Continue” button of this window to finish the assignment. You will know that the manual assignment has been done correctly when you see the Winners management page with the names of the awarded winners.

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3. Publication of winners

The last step is to publish the winners on the winners page and disseminate the result to the participants and your community.

  • If the winners are not published yet, click “Publish now” to display their names on the winners page. The box will then turn green and you will see the direct URL to the winners page to share through your channels.012_manual_asignment.jpg
  • If you want to edit the winners page before or after announcing the winners to review how it looks or change some text, you can click on the link: “Edit winners page” in the box.

To finish, share the result of the sweepstakes with all your followers and contact the winners.

 

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